Affordable Daycare Software Every Provider Needs

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This post is all about affordable daycare software.

Running a daycare is hard. Don't let the business side take over your week and time. Invest in daycare software to make your job easier! 

In this post, I'm sharing resources that are used and true! I haven't looked back from using them, you won't regret investing in them!

DAYCARE SOFTWARE

Brightwheel

This daycare software app is EVERYTHING! It's user-friendly for both the provider and parent. 

Parents check their kids in and out for the day. Allowing the provider to have accurate tax records, but more importantly, knowing who is in their care for the day at their fingertips. During a fire drill, you could use the app to double-check your count, ensuring you have all of the children in your care for the day. 

The best part about this daycare software is the auto-billing and payment feature! You create a billing plan for enrolled families and set them up on autopay. It's directly deposited into your checking account weekly. You never have to chase down a payment again! No more late fees or going without a paycheck that you earned! Need I say more? 

Communicating with your families is a breeze with this app. It allows you to track meals, diapers, naps, text, and more. 

At the end of the year, Brightwheel creates invoices for what each family member paid for the whole year. Making it super simple and quick for you to hand over a professional invoice that has all the information parents need to submit to their taxes. 

If you have employees, you can have staff members clock in and out, tracking their hours. You can even run payroll in Brightwheel, no need for multiple subscriptions. Keep track of employees' training and vacation days, too.

Create a form for potential families to fill out, then you automatically have a list of potential clients that you can manage for your waitlist!

Send and track paperwork such as contracts, sick policies, and immunization records in one place. 

There is a calendar feature where you can create events and log days off or special events.

You can create meal plans within the app, too. Making it very easy to rotate menus so you're not stuck feeding the same thing every week. 

The customer service is great and has always helped me when I needed anything.

This daycare software has many amazing features that I couldn't possibly hit them all. Trust on this one, you must subscribe to it!

Business Expenses Spreadsheet

This daycare business expenses spreadsheet is exactly what I wish I had when I started daycare twenty years ago. It's a one-time purchase, and you create a new copy every year. 

It allows you to keep track of what families paid and when they paid. The spreadsheet keeps a running total, breaking your income down by each family. Making it super easy to create an invoice at the end of the year for the families. It also shows you your total income. No manual math again!

Track the hours you worked, meals served, miles driven, and every business expense in one place. It also auto-calculates your time-space percentage. 

Quickly see a monthly overview of your business with the monthly feature. Or track year to year with the annual overview feature. You can quickly see how your business has grown and changed over the years with the annual comparison chart.

At the end of the year, print the annual page and hand it over to your accountant. You have very detailed tax records that show your income and business expenses in one location.

This daycare taxes spreadsheet is tailored to home daycare providers; however, it's editable, so it can fit the needs of a center as well.

Most daycare providers miss out on vital tax deductions because they don't have a system in place to organize their taxes.